Guidelines for Awardees on writing reports
These guidelines have been written in response to requests from Awardees for information about what form the Report should take. Each Awardee is required to submit a Report within TWO MONTHS describing briefly how the Scholarship has been of benefit. You are requested to submit your Report on time, and to aim to make your Report an attractive and interesting account of what you achieved.
Purpose of the Report
Reports serve several purposes. Firstly, writing a report requires you to reflect on the experiences of your study trip and you may find that this process is beneficial. Secondly, LUTSF draws on Awardees' Reports to help publicize the Fund. Thirdly, reports are significant to the future of the Fund as they can be used by LUTSF in support of applications for funding. Fourthly, the Report is required in order to account for the Scholarship you have received.
Publicity
Since July 2003 LUTSF has published all reports on the LUTSF website. You are requested, therefore, to submit your report and covering letter on CD-R or floppy disk together with TWO paper copies and any supporting material such as photographs and video. Accompanying photos and snippets of video may also be published on the web if copyright allows.
Guidelines
The Report should be sent to the Secretary of LUTSF and should be supported by a covering letter. The covering letter should include:
- title, dates, place, timescale of project/conference etc
- how far the purpose of your project was achieved
- notes about any particular highlights in your travels
- suggestions which could help future Awardees
- plans to share information about your project with others
The Report
This should cover the professional aspects of the project undertaken, for example,
- a description of your project, and any outcomes, conclusions or recommendations which you are able to indicate. It could well be in the form of an article you are writing for a newsletter or journal or for a group with whom you work
- the Fund recommends a 2 - 6 page Report. This may be supported by photos, video or other materials as appropriate to your project. Be aware that if a Report is too lengthy, it loses impact
- some Awardees present their Reports almost entirely in the form of a video cassette. This is acceptable if the audio-visual quality is good, and if it is supported by written explanation which could be published on the LUTSF website, and used to support funding applications.
Please note that:
- LUTSF encourages you to take every opportunity to disseminate information about your project within your sphere of influence and interest
- You are required to submit TWO paper copies together with CD-R or floppy disk (as described above) within TWO MONTHS of your return from your travels.