Annual Report

April 1st 2007 - March 31st 2008

Constitution                                   Unincorporated association

 

Governing document                  Trust Deed dated 27 July 1987

 

Registered charity number       297684

 

Trustees                                        Sheila McGivering

                                                         Marion North OBE PhD

                                                        TBA

 

Registered address                   c/o The Secretary

                                                        Breach

                                                        Kilmington

                                                        Axminster

                                                        Devon

                                                        EX13 7ST        

                                                           

 

Independent examiner              V Larcombe

 

Bankers                                        Lloyds Bank

                                                        CAF

 

The object of the Charity, as laid down in the constitution, is to provide assistance to students and practitioners of movement and dance for travel expenses (by rail, coach, sea and air) within the United Kingdom and abroad, in order to attend conferences, courses of study, or pursue a research project in the field of movement, dance or studies related to these fields.

The charity aims to attract suitable applications from all parts of the country in the most efficient way possible, to select the most deserving applicants using knowledge and experience of all committee members, to administer the distribution of money to scholarship winners efficiently making sure that proof of travel and a report is received from each one, to raise funds by attracting donations and to manage efficiently the money held by the charity.

Administration is in the hands of a management committee with specific tasks such as publicity, selection, and finance and fund-raising delegated to sub-committees. The Secretary has the task of receiving requests for, and sending out, application forms as well as receiving completed ones. Since we have put application forms onto our website many applicants obtain their forms from there.  Applicants are asked to submit four copies of their forms and these are distributed to management committee members, with each member receiving approximately one third of the forms to comment upon. These comments are taken to the selection sub-committee where the final decision is made. Reports from scholarship winners are sent to the Chairman who acknowledges them and transfers them to the publicity committee chair who prepares them for publishing on the charity’s web site.

All the work connected with the Charity is carried out by unpaid volunteers working from their homes and using their own equipment. Meetings are held in London in public areas or in officers’ homes or places of work.   Most committee members do not claim travel expenses and so the main administrative costs are for postage, printing and stationery.

The Management Committee

Meetings took place on the following dates:
September 24th  2007
February 29th     2008

Committee members

Judith Chapman was elected as Secretary.  Tammy McClorg has resigned from the committee.  She was thanked for all her work for the committee particularly in relation to fund-raising events.

Scholarships for 2008-2009

 

APPLICANTS AND RECIPIENTS FOR 2008/2009

 

 

 

 

STATISTICS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Applications received

 

 

82

of which

1 late

2 ineligible

Scholarships

 

 

21

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Sum applied for (79 applications)

£45,000

approx

 

 

 

Budget for 2008/2009

 

 

£9,000

 

 

 

 

Sum allocated

 

 

£9,840

*

 

 

 

Average

 

 

 

£469

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Travel destination

 

 

 

 

 

 

 

 

 

 

 

Applicants

Awardees

 

 

 

North America

 

31

 

10

 

 

 

Europe

 

 

16

 

5

 

 

 

South & Central America

12

 

2

 

 

 

Africa

 

 

4

 

2

 

 

 

Asia

 

 

11

 

1

 

 

 

Australasia

 

5

 

1

 

 

 

 

 

 

79

 

21

 

 

 

 

 

 

 

 

 

 

 

Travel from (home address)

 

Applicants

Awardees

 

 

 

London

 

 

24

 

6

 

 

 

North

 

 

13

 

5

 

 

 

West

 

 

6

 

2

 

 

 

South

 

 

12

 

2

 

 

 

Midlands

 

 

10

 

3

 

 

 

East

 

 

5

 

1

 

 

 

Scotland

 

 

7

 

1

 

 

 

Wales

 

 

2

 

1

 

 

 

 

 

 

79

 

21

 

 

 

 

 

 

 

 

 

 

 

Gender

 

 

 

Applicants

Awardees

 

 

 

Female

 

 

63

 

14

 

 

 

Male

 

 

16

 

7

 

 

 

 

 

 

79

 

21

 

 

 

 

 

 

 

 

 

 

 

Age

 

 

 

Applicants

Awardees

 

 

 

Range

 

 

19-61

 

23-58

 

 

 

30 & under

 

43

 

8

 

 

 

31 -  50

 

 

27

 

10

 

 

 

Over 50

 

 

9

 

3

 

 

 

Average

 

 

34

 

38

 

 

 

 

 

 

 

 

 

 

 

Nationality of applicant

 

Applicants

Awardees

 

 

 

British

 

 

63

 

17

 

 

 

Other

 

 

16

 

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assigned awards

 

 

 

 

 

 

 

 

Gillian Lynne CBE

 

 

Wendy Houston

 

 

Annie Collins

 

 

Ukachi Akalawu;

Cindy Claes

 

Vivien Gear Memorial Scholarship

Lucy Evans

 

 

 

 

 

 

 

 

 

 

 

*

This includes a sum donated in memory of Vivien Gear

 

 

 

This year one scholarship has been awarded in memory of Vivien Gear, LUTSF secretary who died suddenly in 2007. The scholarship winner was recommended by the British Ballet Organisation with whom Vivien also worked.

The number of applications was higher by 50% this year. The calibre of the 80+ applicants was high and the task of selecting scholarship winners has been difficult. There were applications from a wide range of age groups, from more male dancers than usual, and dance styles represented included street dance, West African dance, belly dance and Graham technique. Film makers and artists also submitted applications.

LUTSF projects for 2008/09 include; (full list available on the website)

A total of £9,840 has been awarded to 21 winners. Of the 21, 8 are under 30, 10 are between 31 and 50, 3 are over 50. 7 awardees are male and 14 female marking a distinctly improved gender balance this year. Geographical spread is satisfactory with 6 awardees coming from London, 5 from the north, 2 from the south, 2 from the west, 3 from the midlands and 1 each from Scotland, the east and Wales.

Administration of awards
Tickets for scholarship winners are now purchased through a company called Keytravel which deals solely with charities. Apart from some minor hitches this has worked well.

Selection Procedure
No significant changes have been made to the underlying criteria for selection or the selection process, although note was taken of the new strap line and mission statement in the selection process.

Publicity
The Web site continues to be the main plank of LUTSF publicity providing access to information about the fund, lists and analyses of scholarships as well as advice to applicants and the application form. Reports written by scholarship winners are available on the website for donors, potential donors and anyone who might wish to apply for a scholarship.

For the two annual press releases more information was sent by email this year and it is intended next year to get information to dance artists working outside our current network by contacting more organisations.

Efforts are being made to get more reports published and to find potential platforms to profile scholarship winners.

The greater ease of communication via email had meant that, once again, scholarship winners can be contacted when they arrive back in this country and sent reminders when their reports are overdue.  As a result fewer reports are either very late or missing.

In view of the legacy reported below it was proposed that a publication celebrating the work of the Fund was prepared

Finances
The Fund has been informed that it is to receive a legacy from the estate of the late Vivien Gear.
The accounts for the year ended 31 March 2008 show that expenditure was well within budget, mainly due to the fact that some of the scholarship winners were unable to take up their scholarships.  Income was also under budget.  At the end of the financial year we had £23,302 in our various bank accounts.

The Fund raising committee proposed a ‘Friends Scheme’ which would formalise the position of current donors and encourage more regular donating.

As in previous years committee members have borne much of the administrative cost themselves.

B J Lewis   (Chair)
September 2008

List of committee members

In attendance

Geraldine

 Stephenson - President

 

 

 

Voting members

Colin

Bourne

 

Judith

Chapman

 

Vicki

Costello

 

Cindy

Gower

 

BJ

Lewis

 

Sara

Reed

 

Sue            

Smith

 

Alysoun

Tomkins

 

 

 

Co-opted

Pam

Anderton

 

Chris

Benstead

 

Maggie

Killingbeck

 

Dick

Matchett