Annual Report

April 1st 2004 - March 31st 2005

Constitution                                   Unincorporated association

 

Governing document                  Trust Deed dated 27 July 1987

 

Registered charity number      297684

 

Trustees                                       Anthony J Knapp

                                                        Denise Herrington

                                                        Marion North OBE PhD

 

Registered address                   c/o The Secretary

                                                        24 Cuppin Street

                                                        Chester

                                                        CH1 2BN

 

Independent examiner             Stuart MacGregor 

 

Bankers                                         Lloyds Bank

                                                        CAF

 

The object of the Charity, as laid down in the constitution, is to provide assistance to students and practitioners of movement and dance for travel expenses (by rail, coach, sea and air) within the United Kingdom and abroad, in order to attend conferences, courses of study, or pursue a research project in the field of movement, dance or studies related to these fields.

The charity aims to attract suitable applications from all parts of the country in the most efficient way possible, to select the most deserving applicants using knowledge and experience of all committee members, to administer the distribution of money to scholarship winners efficiently making sure that proof of travel and a report is received from each one, to raise funds by attracting donations and to manage efficiently the money held by the charity.

Administration is in the hands of a management committee with specific tasks such as publicity, selection, and finance and fund-raising delegated to sub-committees. The Secretary has the task of receiving requests for, and sending out, application forms as well as receiving completed ones. Since we have put application forms onto our website many applicants obtain their forms from there.  Applicants are asked to submit four copies of their forms and these are distributed to management committee members, with each member receiving approximately one third of the forms to comment upon. These comments are taken to the selection sub-committee where the final decision is made. Reports from scholarship winners are sent to the Chairman who acknowledges them and transfers them to the publicity committee chair who prepares them for publishing on the charity’s web site.  

All the work connected with the Charity is carried out by unpaid volunteers working from their homes and using their own equipment. Meetings are held in London in public areas or in officers’ homes or places of work.   Most committee members do not claim travel expenses and so the main administrative costs are for postage, printing and stationery.

The Management Committee

1. Meetings took place on the following dates:

            September 27th  2004

            February 28th  2005

            April 18th 2005 

2.  Committee members

One new officer, three new committee members and three co-opted members have been elected: Colin Bourne is the new Treasurer; the new committee members are Cindy Gower, Linda Jasper and Sue Smith (the last two were both re-elected); and the co-opted members are Chris Benstead, Maggie Killingbeck, and Pam Anderton (the ex-treasurer and now IT consultant who looks after our web-site).

3. Scholarships for 2005-2006

Forms send out

 

 

10

 

 

Applications received

 

 

60

 

 

Forms from Website

 

 

60

 

 

Scholarships

 

 

16

 

 

 

 

 

 

 

 

 

Sum applied for

 

 

£38,067

 

 

Budget

 

 

£10,000

 

 

Sum allocated

 

 

£10,085

 

 

Average

 

 

 

£630

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Travel destination

 

 

 

 

 

 

 

 

 

Applicants

Awardees

 

North America

 

23

 

11

 

Europe

 

 

14

 

1

 

South & Central America

9

 

0

 

Africa

 

 

5

 

1

 

Asia

 

 

9

 

3

 

Australasia

 

0

 

0

 

 

 

 

60

 

16

 

 

 

 

 

 

 

Travel from (home address)

 

Applicants

Awardees

 

London

 

 

23

 

8

 

North

 

 

12

 

1

 

West

 

 

5

 

2

 

South

 

 

9

 

2

 

Midlands

 

 

5

 

2

 

East

 

 

1

 

0

 

Scotland

 

 

3

 

1

 

Wales

 

 

1

 

0

 

India

 

 

1

 

0

 

 

 

 

60

 

16

 

 

 

 

 

 

 

Gender

 

 

 

Applicants

Awardees

 

Female

 

 

49

 

12

 

Male

 

 

11

 

4

 

 

 

 

60

 

16

 

 

 

 

 

 

 

Age

 

 

 

Applicants

Awardees

 

Range

 

 

18-72

 

23 - 54

 

30 & under

 

31

 

6

 

31 -  50

 

 

27

 

9

 

Over 50

 

 

2

 

1

 

 

 

 

60

 

16

 

 

 

 

 

 

 

Nationality of applicant

 

Applicants

Awardees

 

British

 

 

44

 

14

 

Other

 

 

16

 

2

 

 

 

 

60

 

16

 

 

 

 

 

 

 

Assigned awards

 

 

 

 

 

 

Gillian Lynne CBE

 

Wendy Hesketh,  Bobak Walker

 

Annie Collins

 

Jacky Lansley, Gillian Roberts

In summary, there were 60 applications this year, as compared with 50 last year, and again the quality of applications was high. A total of £10,085 has been awarded to the 16 winners. Of the 16, 6 are under 30, 9 are between 31-50 and 1 is over 50. There are 12 female and 4 male recipients, approximately the same male/female ratio as last year. Geographical spread is satisfactory with eight awardees coming from London, one from the north, and two from each of the midlands, south and west regions, and one from Scotland. The projects take awardees into contact with leading dance practitioners worldwide and many will study innovative or unusual dance/movement forms.

The projects undertaken this year highlight the policy of the Fund to support a diverse range of topics and to assist individuals at different stages in their careers. They are exciting in their variety. Scholarship winners will travel abroad:

  • to carry out research for choreographic work;
  • to develop experience and performance skills in different aspects of dance/movement, for example:  American tap dance; Appalachian clogging and Quebecois step dance; Body Mind Centering; Krumping; new burlesque; aerial dance; bungee-assisted dance;
  • to establish or extend a network of contacts and to further links with organisations abroad;
  • to present a paper at an international conference;
  • to complete a teacher training qualification in Skinner, yoga, or 5 rhythms;
  • to follow intensive study programme in, for example, Bharata Natyam;
  • to attend workshops relating to dance writing;
  • to study and document fast vanishing dances in Indonesia.

Administration of awards

No significant changes have been made to the way in which the awards are administered.

Selection Procedure

No significant changes have been made to the underlying criteria for selection or the selection process.

Publicity

1.  The website has been further enhanced and extended, using the professional skills of our IT consultant.  It is now the main plank of LUTSF publicity providing access to information about the fund, lists and analyses of scholarships as well as advice to applicants and the application form. Reports written by scholarship winners are available on the website for donors, potential donors and anyone who might wish to apply for a scholarship.

2. For the two annual press releases the balance between information posted and that sent by email changed again this year with a greater proportion of our address list being contacted by email, thus reducing administrative costs.

3. The greater ease of communication via email had meant that scholarship winners can be contacted when they arrive back in this country and sent reminders when their reports are overdue.  As a result fewer reports are either very late or missing.

The LUTSF Archive

1. Materials from the early days of the fund and application forms and reports received from scholarship winners from 1988 to 2002 have been sorted, listed and deposited with the National Resource Centre for Dance at the University of Surrey.

2. An arrangement is in place for further material to be deposited at suitable intervals.

Finances

1. The accounts for the year ended 31 March 2005 show that expenditure was in line with budget.  At the end of the financial year we had around £25,000 in our various bank accounts.

2. Once again committee members have borne much of the administrative cost themselves.

3. The Fund has received a number of donations in addition to the grant from the Linbury Trust, including the annual gift of £1,280 from Gillian Lynne (Lean Two Productions). Further income was received from covenants set up in 1997 and cash donations, and from a fund-raising effort.

The future

An extraordinary meeting was held on April 18th to consider policy and succession.  The distinctive features of the fund were identified and re-enforced, in particular the focus on individuality and value to the individual, variety and lack of constraints.  The Fund does not duplicate other sources of funding. Suggestions for a mission statement and a strap line were discussed.

The committee structure was reviewed and it was suggested that a comprehensive list of tasks was produced and considered by a small group with a view to spreading the administrative load.  This might be achieved within the current committee structure or it might prompt changes to the structure.  The need to find replacements for some of the officers was noted.

B J Lewis   (Chair)

July 2005             

List of committee members

In attendance

Geraldine

 Stephenson - President

 

 

 

Voting members

Colin

Bourne

 

Judith

Chapman

 

Vicki

Costello

 

Vivien

Gear

 

Linda

Jasper

 

Cindy

Gower

 

BJ

Lewis

 

Tammy

McClorg

 

Dick

Matchett

 

Sue

Smith

 

Alysoun

Tomkins

 

 

 

Co-opted

Pam

Anderton

 

Chris

Benstead

 

Maggie

Killingbeck